Program Assistant - Academic Program Review and Assessment
Hiring Department: Acad Programs, Review & Assess
Location: Chicago, IL USA
Requisition ID: 1028020
Posting Close Date: December 4, 2024
Salary Range: The salary range of employees currently holding equivalent positions is $50,000 to $62,000 but is commensurate with experience.
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
Under the supervision of the Director, this position will provide logistical, organizational, and communications support for the office to ensure smooth and effective implementation across all campus academic units for both the academic program review and learning assessment processes that are mandated by the Illinois Board of Higher Education and required by our institutional accreditation agency (the Higher Learning Commission).
Duties & Responsibilities:
- Communication: Coordinates all office communications to external reviewers, as well as academic units and college leadership regarding academic program review, general education program learning assessment, and degree program learning assessment expectations throughout the year.
- Record Keeping: Regularly maintains and updates office databases, records, and reports related to program review and learning assessment year-round.
- Meeting Preparation: Coordinates scheduling and related documentation for program review meetings with the Vice provost, deans, department, and program leadership, as well as for the Degree Program Assessment Committee and Senate Committee on Educational Policy’s Program Review Council meetings.
- Site Visit Logistics: Coordinate external reviewer travel arrangements, reimbursements and honoraria payments, and additional logistical support to programs during the academic program review process.
- Data Support: Prepares data from published sources into readable reports / training materials, and also implements preliminary data preparation and analysis tasks to support large-scale data analysis projects within the office.
- Documentation: Update and maintain the office website, including committee rosters, program review timelines, and templates used across campus.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
1. Bachelor’s degree.
Preferred Qualifications:
- One year of experience in managing communications, documentation, and/or logistics related to multiple concurrent projects, and interacting with unit leaders as part of project experience.
- Professional experience working in a university setting.
- Professional experience preparing information for stakeholders’ consumption
- Professional experience working with quantitative data
- Excellent attention to detail.
- Strong problem-solving and analytical skills.
- Excellent interpersonal, written, and verbal communication and presentation skills.
- Intermediate skills in Microsoft Office products, including creating tables, graphics, and reports.
- Strong organizational and project management skills, including the ability to work independently and as a team member, attend to multiple projects simultaneously, and meet deadlines.
- Interest in a career related to data analysis / learning assessment in a university environment.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
