DEFINITION

Under general direction of the City Manager, this executive position manages the overall operation of the Department of Public Works’ programs; including but not limited to, projects for municipal engineering services, field services, facilities, fleet management, NPDES and MS4 permits. Assumes additional responsibilities as assigned, including overseeing Code Enforcement and Public Safety operations.

SUPERVISION RECEIVED AND EXERCISED

Supervision is provided by the City Manager. Supervision is exercised over Professional, Technical, and Administrative support staff assigned to the Public Works department, and Code Enforcement and Public Safety.

ESSENTIAL DUTIES:

Duties may include; but are not limited to, the following:

Develops, implements and monitors long-term plans, goals and objectives focused on achieving Public Works, Code Enforcement and Public Safety division priorities.
Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
Develops and submits appropriate application and documentation necessary to secure funding sources. Maintains appropriate records for compliance with these funding sources.
Manages and participates in the development and administration of the department's budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary.
Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
Confers with engineers, developers, architects, and a variety of outside agencies and the general public in acquiring information and coordination of engineering, public works, utilities, streets, and related matters; provides information regarding these matters.
Reviews and approves plans and specifications, designs, cost estimates, environmental documents, reports, and studies for all engineering projects.
Performs site inspections during construction to ensure methods and materials are in compliance with regulations for system safety or design.
Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
Manages the inspection of development projects and City capital and maintenance projects to ensure compliance with codes, ordinances, approved plans, specifications, and conditions.
Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; and directs the implementation of change.
Prepares, reviews, and presents staff reports, various management and information updates, as well as reports on special projects as assigned by the City Manager.
Responds to and resolves difficult situations and sensitive citizen inquires and complaints.
Develops specifications and bid documents for a variety of public works and public utilities-related designs, construction and maintenance projects, recommends contract awards, negotiates contract provisions and coordinates, reviews, inspects and monitors and approves contractor’s performance.
Reviews and advises for completeness and accuracy on developments plans, permits for work in City rights-of-way, project construction plans and specifications.
Manages the application process for acquiring and administering County, State and Federal Grants.
Prepares and directs the administration of the department budgets; prepares and presents reports of a complex nature regarding public works projects.
Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions.

Performs related duties as assigned.

JOB REQUIREMENTS

Knowledge:

Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Principles and practices of leadership.
Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Principles and practices of strategic plan development.
Principles and practices of budget administration.
Principles and practices of contract management.
Principles and practices of public works program development, management in a municipal setting, and public works long-term maintenance planning and budgeting.
Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
General principles of risk management related to the functions of the assigned area.
Principles, practices, and procedures of public administration in a municipal setting.
Functions, authority, and responsibilities, of an elected City Council.
Methods and techniques of developing technical and administrative reports, and business correspondence
Research methods and techniques.
Federal, state, and local laws, codes and regulations relevant to assigned areas of responsibility.
City and mandated safety rules, regulations and protocols.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Competencies:

Project Management – Ensures clear definition of project goal and criteria for success.
Strategic View – Focuses on the future and where current trends will lead.
Managing Change – Involves key stakeholder in planning and decision making.
Process Improvement – Controlling and Improving processes and workflow.
Organizational Design and Structure – Evaluates alternative organizational designs and selects the one best suited to meeting customer needs.
Organizational Savvy – Understands the inner workings and interrelationships of the organization.
Fiscal Acumen – Spends organizational funds wisely and strategically.
Managing Performance – Sets and aligns individual performance goals with the goals of the unit and the overall organization.
Empowering Others – Allocates responsibility to others according to their abilities and opportunities for development.
Leadership – Creates a positive work environment in which all are motivated to do their best.
Handling Conflict – Deals with interpersonally or politically challenging situations calmly and diplomatically, diffusing tension.
Influencing – Persuades others to consider and adopt a new position or attitude on a topic.
Presentation Skill – Delivers clear, organized, and persuasive messages.
Innovation – Readily spots/identifies current opportunities for improvement.
Gathering and Analyzing Data – Organizes, codes, aggregates, and disaggregates data for analysis and produces data that can be trusted.

MINIMUM QUALIFICATIONS

Experience:

Five (5) years of management and/or administrative experience in civil engineering, municipal public works maintenance, or related field, including three (3) as a Director/Manager overseeing Public Works Department.

Education:

A bachelor's degree from an accredited college or university with major coursework in civil engineering or a related field and/or 2 years of course work related to the public works field.

Licenses and Certificates:

Possession of a California driver's license.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Required to sit, talk and hear.
Occasionally required to stand, walk, stoop, crouch and reach with hands and arms.
Occasionally lift and/or move up to 25 pounds.
Vision abilities required to perform office machine operations.

Working Conditions:

Perform sedentary work.
Noise levels normal for an office setting.

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